Contract Management
Your Challenge
Contracts are becoming increasingly complex. To date, organisations have been forced to attempt to understand and manage this complexity using traditional, pre-web technology (namely, MS Word and PDF documents). The result is that organisations and their staff are hamstrung in their ability to extract maximum value from their contracts, and are never confident that they are on top of their obligations. The financial implications of this are significant.
The Solution
Affinitext is redefining the industry standard for contract management. Affinitext’s Intelligent Document Format (IDF) allows contracting parties to find, understand and manage up-to-date versions of these critical contracts; securely, intelligently and collaboratively.
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MANAGING CONTRACTS WITH AFFINITEXT
Navigation
IDF provides next generation, tablet-friendly screen navigation of all documents (including pop-up definitions and 100% hyperlinking of all clause-to-clause references or other linkages within and between documents).
Search
IDF documents provide you with an unrivalled search functionality, enabling you to instantly pinpoint relevant information within and across your projects, departments and organisations
Amendments / Variations
IDF documents are always up-to-date and are the “single source of truth” for all parties and their advisers, etc. Access the amending history via the “A” icon.
Compliance
Based on the principle of “Trust but Verify”, the Task Module sends “In Time” automated emails to the responsible person(s) from the applicable clause, providing information and reminders. Once a task is complete, the compliance bundle is attached to the clause thereby ensuring that compliance and audit requirements are met. The status of all tasks across the portfolio can be accessed instantly.
Capturing and sharing knowledge
Capture and share knowledge on a secure, permissions basis against the paragraph to which it relates. Personal knowledge = corporate knowledge. Information is pushed to users as and when they need it.
Collaboration
Collaborate (on a permissions basis) with stakeholders, advisors, etc. Be informed. Be consistent. Be streamlined. Be an industry leader. Walk the talk of collaborative working in accordance with ISO 44001!
Affinitext is an invaluable tool!
The benefits of adopting IDF across our portfolio have been incredible. IDF continues to redefine industry's understanding of what constitutes best practice.
The huge benefits of Affinitext are realised early on.